Tracking RSVPs can be stressful when replies arrive by text, email, phone and mail. Here is a simple system.
1. Use one place for replies
Add an RSVP button to your invitation so every answer lands in the same guest list.
2. Ask for the details you need
Ask for yes, no or maybe, the number of people in each party and any notes such as allergies.
3. Set a reply-by date
Pick a date that leaves time for final orders. For weddings, three to four weeks before the event is common.
4. Follow up
Filter your guest list by Pending and Not opened. Send a friendly reminder to those guests.
Hi! Just checking in on our invitation. We would love to know if you can make it. Please reply by May 1.
5. Export your final list
Download the guest list as CSV for your caterer, venue or seating chart.